There was the Seminar about electronic management system surveyed in Kazakhstan on July 28, 2010
There are a lot of dofferent documents in the governmental organization, such as orders, requiring a written answer, periodical reports, written applies of individuals, information requests, etc. Internal official correspondence is also rather heavy compared to the one in a private company.
Moreover, the structure of governmental organizations and of the path of, for example, request from an individual, is quite compilcated. First, the document is registred by the secretary or by the entire department which takes care of incoming and outgoing documents as well as the control over their execution. Then, once a day (as a rule) the documents are sent to the manager, the manager puts his resolution and assign an executive, who is, as a rule, one of his deputies who is responsible for a specific work sector. Then, the execution of the document becomes the responsibility of one of structure heads and only after that the final executive is assigned. it takes minimun 2-3 days for the document to reach the executive. Every document must strictly meet the deadline and which such an organization it becomes very problematic to control its execution.
The implementation of the bb workspace system will not only accelerate the process of document flow but also will provide a complete control over its execution. The pattern of work in bb workspace and its visual layer bb docflow is rather simple. The incoming doument is scanned by the secretary and is put in the system with a deadline and then immediately the document is sent to the manager. it is quite natural that the manager will assign the executive immediatelly not waiting for the pile of documents to grow. As soon as it's done, the document is available for the executive, while the above-descibed path may time monutes. With the help of bb workspace it is possible to entirely control the document flow on every stage. The bb workspace can archive and store the documents, can prepare documnts using different templates, and many other functions.
it is worth noting the simpicity of the implementation of the system thank to the well-designed interface every user can start working with it which is important for governmental organizations.
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