There is no office today that can be emagined without the bulk of documents. Incoming and outgoing correspondence, internal orders and various reports - is a mandatory component of any business. This is true especially in the Government and Financial structures, where the ongoing monitoring of compliance with deadlines and timely fulfillment of orders and instructions is wery important.
Despite the fact that everywhere in these organizations implement computer technology and its use for the workflow are usually confined to what creates the shared folder, which stores the various documents. This arrangement, first, is ineffective as to find the required document in a shared storage is a challenge, and secondly, all these documents have no legal force, even within the organization, as a result - the main work carried out with paper copies.
It is worth noting that every year the number of documents required for the conduct of any organization is constantly growing and if you do not pay attention to effectively address the problem of workflow automation, there can be no question of the qualitative performance of the functions assigned to the organization.
It is worth noting that such a system of electronic document has already been established and implemented in many organizations and companies. It's called bb workspace and is a highly efficient electronic database that is running Microsoft SQL Server, which allows you to organize and store virtually unlimited volume of documents. The use of SQL Server as the database management system allows us to construct a multi-user, scalable system with the permissions, which can store documents of any type of incoming messages to the orders and instructions. All documents to facilitate search and assigned an index, a list of keywords.
Once the document is entered into the database system, its authenticity with original certifies by electronic signature, and it eliminates any intentional or accidental alteration of the information that contained in document. Naturally, the usability of the system depends on the quality of implementation of its interface, and those features that it offers. The system interface bb workspace left to chance.
Convenient organization of the documents in a tree structure, a quick search, simple interface, work with which anyone can learn even malokompetentny PC user, distinguish this product from the masses like her. Implementation of effective management system bb workspace will increase efficiency throughout the organization, to exercise effective control over the timing of execution of documents.
You will have the opportunity for a few seconds to find any document through structured by year and month archive and effective means of searching, which allows the use of multi-user database Microsoft SQL Server.
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