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15.05.2017
Contract for technical support bb workspace in the Administration of Serpukhov city

With the arrival of the new head of Serpukhov, new tasks have emerged, aimed at increasing the efficiency and productivity of labor in each workplace.

The system, which is involved in all workplaces in the city administration of Serpukhov, is a complex system of electronic document circulation bb workspace in the sectoral edition of the Government Service, which is in operation from 2009 to the present.

The bb workspace system is much ahead of its time and therefore still has a significant margin of technological strength and innovation, which is absent in other SED.

Innovation of the system is achieved both through a one-window client-oriented user interface, and at the level of using the Microsoft SQL Server database when working with both operational data and archive data that are stored in separate databases for each calendar year.

In 2017, a state contract was concluded for the provision of services to support, update and implement the new functionality of the electronic document management system bb workspace at the level of "Presidential".

In the course of the operation of the EDS bb workspace in 2017, the administration of the city of Serpukhov plans to use mobile devices running iOS, Android, Windows, to improve the quality and quantity of the analytical reporting to be coordinated for working documents, it is also possible to use SMS notifications for executives who are often On business trips.

All efforts are directed to the achievement of the most modern level in the automation of the document circulation of the administration in the coordination of both administrative and financial documents, including invoices for payment within the approved budgetary funds.

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Advantages of the integrated bb workspace system
Work in a private cloud

Complex EMS bb workspace working in a private cloud saves to 75% of investments
Inter-institutional document flow according to GOST

bb workspace is implemented the upload of the documents according to GOST R 53898-2010 "Interaction of electronic document management".

Read more about the benefits of bb workspace

Random article:

'Creeping revolution' in the system of paper record keeping to EMS

Familiar situation: an office full of shelves with stack of papers, different folders, a lot of employees and they are busy keeping records and document flow.

For years all record keeping in Russia was a paperwork. With the development of new era of IT technologies some elictronic programs start to appear which allow to automate to a certain level the manual paperwork. Time of combined papaerwork and electronic programs started. The process was launched; the commercial companies started to use electronic document management. Untill now the use of these programs was limited to automation of preparation, approval, execution of the document, in fact, in the very begining of document life cycle. With the development of a new product bb workspace in EMS the life cycle of a document became fully automated.

Many skilled professionals of the old school can exclaim: why should we use the system of electronic document management if we alreadyhave relaible paper record keeping system, it saved the documents, everything is files in folders and we don't need to educate our personel. On one hand they could be right, but just imagine how much time it takes to write a document by hand, search of a client, registry and distribution of documents, all the work that staff does with paper record keeoing. And during the reporting period? How much time it takes to prepare documentation and report following a set standard? The use of EMS allows to significantly reduce time and financial costs. With the use of EMS the following tasks are now much easier to perform:

  • timely processing of all required documents
  • quality control on all stages of the document flow
  • tracking the location of the document in any stage
  • control over task performance

In addition, the execution of some tasks requering employees attention now is automated:

  • sending documents and notifications
  • control over the documents
  • communication between the employees within the organization and  with the partners

Conclusion: The use of bb workspace which combines the traditional paperwrok with electronic document management is capable to put any company on a new level of organization and systematization of internal activities, which in its turn, leads to increase profit. This is the goal of every manager, isn't it?


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