Features of use of e-mail plug-in bb outlook with EDS bb workspace

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21.01.2016
Peculiarities of Using the bb outlook Mail Plug-In When Working with the bb workspace EDS

In September 2015 at the 4th Windows Camp Conference which brought together the leading developers of the Microsoft software, Double B Company presented a special cross-platform bb outlook plug-in for work with bb workspace EDS directly in the Outlook Web App (OWA) mail agent.
This bb outlook plug-in is one of the mini-program categories that widen functional opportunities of the main system decisions for use in Microsoft software environment.

Who the bb outlook plug-in is meant for?

This new multiplatform plug-in by Doublr B Co is an easy and comfortable instrument which allows to work with bb workspace those employees that are on a business trip, journey or on holidays, away from their regular working site. To coordinate the documents in Outlook, it's enough to use any mobile device, Android smartphones, iPhone, iPad, Windows phoye. In this case bb outlook plug-in allows to coordinate, vis a not logged-in Exchange server, accounts in Outlook, to work with documents, goals and payment orders.

Main requirements for using the bb outlook plug-in

To install and operate the bb outlook plug-in you need:

Exchange server: company (2013 version and up) or company O365 subscribe
RestFull API server managed by IIS (version 7 and up)
Actual Windows 2008R2 version
Internet Explorer 9 and up with upgraded security system
Outlook 2013 mail clienet or up/Outlookk Online

Correct work of the outlook plug-in is supported by the BBOutlookManifest.xml file which configurates with IIS and is installed on Exchange server. The plug-in can be installed by easy step-by-step algorithm, offered by the Double B specialists.

How does the bb outlook operate?

The bb outllok plug-in is a particular connecting element between the bb workspace system installed in a company and the mobile device of an employee. All messages about documents, goals and accounts due to the executive's approval appear in his/her mail agent.

The MS Outlook/OWA interface on receiving a notification or a reminder from bb workspace, appears as a plug-in bb outlook line on a monitor. To actively operate with the object in need (e.g. account card, document, goal), an employee has to follow the link and undergo the authentification. Afterwards the monitor of his/her gadget will show a financial or document card in a particular format and the user will be appropriate to act directly in the MS Outlook interface, according to a particular document script order.

For instance, the following buttons are available to operate a cars 'Agree', 'Disagree', 'Abstain', 'Cancel', plus some space for comments.

Advantages in working with the bb outlook plug-in

The bb outlook plug-in substantially widens operation opportunities with documents, goals, accounts and therefore speeds up managing decision.

Any executive can coordinate financial and document cards originated in bb workspace from any place in the word, through his mobile gadget with the installed MS Outlook mail agent
It is a convenient functional way to coordinate accounts, goals,documents, similar to work with financial and document cards on the bb worspace ECM-platform
It saves the time for operating documents and speeds up managing decisions, that highly effect competitiveness of the company on the market
With minimal requirements on hard and software it gives an easy, friendly and convenient algorythm of installation and bb outlook plug-in tuning
Compatability of this plug-in with the bb worspace platform as well as with other corporative EDS systems needs only adaptation supported by Double B company

Initially the new bb outlook plug-in leads to an effective extension of functional bb worspace opportunities and adaptation to mobile life style of employees

Our VIP-level technical support customers can get and install this new bb outlook plug-in free of charge.

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Advantages of the integrated bb workspace system

Simple role-based access for the users

Simple role-based access for the users is close to the ideology of ordinary documents circulation.

Protected Document Flow

Intruder’s and competitor’s attacks are becoming more and more inventive. So the protection of information from unauthorized access must be refined and maximum reliable.

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The implementation of the system of electronic document flow

The implementation of the system of electronic document management allow to change the style of management. In addition to obvious benefits of ease of work with documents, their search and information security, SED also helps to reduce the deadlines thanks to decrease of the time spent on document flow management, automation of preparation of different analytic reports, increase discipline.

Modern SEDs solve other important problems. Thus, the functionality of bb workspace in addition to a combination of paper document flow with automated one, also includes the budgeting. These SED will be effective for financial management in governmental institutions, research and development organizations, in small and medium businesses. SED bb workspace consists of several visual layers with their tasks, it is possible to use them separately or all together. Apart of already mentioned financial and non-financial document flow, bb workspace solves tasks of communication with the clients (crm), personnel management and time control.

In addition SED bb workspace has a user-friendly interface thanks to which the work with the system is not only effective and also very comfortable. Even beginners will be able to work with the system just after its installation; the monitor shows the whole filed of activity and the needed information is obtained by several clicks. The system for effective management bb workspace works with industrial Microsoft SQL Server and with free Microsoft SQL Server Express as well; even the smallest company will be able to get the system with minimum expenses.

The system is presented in several editions: for corporate companies (Corporate Business), for banks and financial institutions (Bank Business), governmental institutions (Government Service). ZAO Double B, the developer of bb workspace, did its best to make the system a high quality, cost-effective and sophisticated product.

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