Electronic document flow

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Electronic document flow

Electronic document flow management is a complex of measures, including automated system of document flow, document management using IT technologies combined into a network structure allowing to work with a centralized database.

For a modern company electronic document flow is a huge volume of processed documents in electronic form. For being legal these documents should comply with existing norms including federal law 'On Electronic Digital Signature' which equates a handwritten signature and an electronic one.

Electronic document flow on the state level is worked out within the frame of federal law 'On the documentary maintenance of managerial activities'. The tasks solved:

Creating of an effective legal base to ensure documentation of managerial activities in Russian Federation and the use of electronic technologies and electronic documents for documentation, transfer, storage and use of the information on a legal basic
Develop standard prerequisites to create a unified information space based on life cycle of the document on any electronic medium, from its creation to its archiving as a national treasure

Federal Law 'On the documentary maintenance of managerial activities' applies to public authorities, local administration and legal entities regardless of company's ownership and form.

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For each edition of bb workspace more than 23 000 templates found in the ATP "Consultant" ("Business Paper") or "Garant". Any form of document can be saved in *. dot and be automatically loaded into the system bb workspace for further use in the automatic mode.

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The need for automated document management

Increasingly, companies engaged in various spheres of activity, try to increase the efficiency by electronic document management. But to appreciate all the benefits of electronic document management is possible only on their own experience.

Workflow represented differently in every company. The reasons for the implementation of electronic documents are different everywhere. In one case, automation of management at the company is made for the purpose of more careful organisation of administrative document ordering.

The other - for office automation. And there are only a few companies are considering the option of introducing electronic document that includes both directions functional.

And is there such a product at all? Yes, there is an integrated system of workflow bb workspace. A system of effective management bb workspace allows you to:

Keep track of paper documents into electronic form.
Make records of documents transparent and easily manageable.
Strictly regulate and control the workflow in the enterprise.
Quickly find the desired document.

But what is this all necessary for? The implementation of electronic document management system bb workspace helps:

Quick and timely response to market changes.
Increasing productivity and competitiveness of each employee throughout the organization.
Increased customer base through rapid response.
Reduce time and effort.

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