Cost-effectiveness of good governance bb workspace

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Cost-effectiveness of an effective management system bb workspace

This comparison was made on the basis of the average time spent on management and workflow in the organization, used 50 workstations. When the number of jobs, the effectiveness of the use of systems bb workspace increases exponentially.

Comparison of time cost management and workflow before and after the introduction of effective management systems
bb workspace

Ongoing action	Time to implementation, hours	Time after introduction, hours	The number of repetitions in a month	Number of employees involved, the person	Total time to implement, persons/hour	Total time after introduction, people-hours
The interaction of employees with each other	0,05	0,01	200	50	50	10
Get all the information on customer	0,5	0,02	50	3	75	3
Register external correspondence	0,05	0,02	400	2	40	16
Registration of internal documents	0,05	0,02	300	1	15	0
Preparation of model documents	2	1	10	15	300	150
Preparation of regulated records and registers	0,5	0,05	10	2	10	1
Harmonization of documents and tasks	3	0,25	20	5	300	25
Inspection of documents and tasks	0,5	0,1	10	50	250	50
Notices and reminders about the timing of execution of documents and tasks	0,2	0,01	300	5	300	15
Formation and coordination of budget	5	1	1	10	50	10
Scan paper documents with subsequent cataloging	0,05	0,01	300	1	15	3
Search for documents from the known attributes	0,2	0,01	20	50	200	1
Search for documents with unknown attributes (the text content)	2	0,01	2	50	200	1
Reproduction on paper	0,01	0	1000	2	20	0
Time spent on maintenance of copiers	1	0,2	5	1	5	1
TOTAL:					1830*	286**

* 1830 man / hours. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with paper documents ~ 1,9 hours ie about two hours.

** 286 persons per hour. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with electronic documents ~ 0,3 hours, ie not more than 20 minutes. The difference with paper-based technologies work is more than 6 times.

Multiplying this value by the average cost per person / hour in each organization, you can get a monetary value of the efficiency of applying the system.

In addition, the same can still take into account the cost of consumables (paper, ink cartridges for printers and copiers), which are increasingly consumed with paper technology work.

Effective management system bb workspace helps significantly reduce the costs of administration and record keeping, will direct those resources and funds to further develop your business.

Advantages of the integrated bb workspace system

Links to third-party software

An effective management system bb workspace provides the synchronization of data with software products "1C" and other accounting systems on customer's choice (can be integrated on request).

Built-in TWAIN interface

Built-in TWAIN interface for working with images allows to use any scanner.

Random article:

Electronic archive provides improvinf of the efficiency of the organization

Document flow is an inevitable part of any company. It includes incoming and outgoing correspondence, reports, internal orders as well as letters and orders of higher management and organizations. What happens if this document flow is still based on paper work?

For example, the incoming letter is registered in a book. Then it passes the resolution of a manager, then several copies are made and then it passes the chain of commands to be executed. Naturally, every document should be archived and there is different storage time depending on the document from 1 to 3 years or more. At the end of the year all documents are put in a folder and are kept in archives.

However, there are situations when we have to reference to an archived document several times and we should fast find it in archives. For example, the upper organization requested report for letters received in several years. If archiving is poor the search can take several days. Is there a way out?

For sure, if you implement the system of electronic management bb workspace developed by Double B Inc. and use the visual layer bb docflow which takes care for electronic document management in the company.

Any incoming document is scanned and put in an electronic form and them everyone works with electronic form of the document. The processing time reduces dramatically and automatically the document can be archived when necessary. When the document is completed it gain the status of archived one with its own number and it can be easily found when necessary.

You should only enter the document number and date in the archived section after what the document is ready to work with. The number of electronic documents can be enormous during the year. In order not to slower their search because of instantly growing database bb workspace keep archived documents for each calendar year in a separate folder. This allows to increase the speed of document search even after several year of bb workspace operation.

The use of visual layer bb docflow allows to greatly improve the speed and convenience of work with documents as well as to save on hard copies, saving paper and to prolong the life of the printer.

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