Cost-effectiveness of good governance bb workspace

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Cost-effectiveness of an effective management system bb workspace

This comparison was made on the basis of the average time spent on management and workflow in the organization, used 50 workstations. When the number of jobs, the effectiveness of the use of systems bb workspace increases exponentially.

Comparison of time cost management and workflow before and after the introduction of effective management systems
bb workspace

Ongoing action	Time to implementation, hours	Time after introduction, hours	The number of repetitions in a month	Number of employees involved, the person	Total time to implement, persons/hour	Total time after introduction, people-hours
The interaction of employees with each other	0,05	0,01	200	50	50	10
Get all the information on customer	0,5	0,02	50	3	75	3
Register external correspondence	0,05	0,02	400	2	40	16
Registration of internal documents	0,05	0,02	300	1	15	0
Preparation of model documents	2	1	10	15	300	150
Preparation of regulated records and registers	0,5	0,05	10	2	10	1
Harmonization of documents and tasks	3	0,25	20	5	300	25
Inspection of documents and tasks	0,5	0,1	10	50	250	50
Notices and reminders about the timing of execution of documents and tasks	0,2	0,01	300	5	300	15
Formation and coordination of budget	5	1	1	10	50	10
Scan paper documents with subsequent cataloging	0,05	0,01	300	1	15	3
Search for documents from the known attributes	0,2	0,01	20	50	200	1
Search for documents with unknown attributes (the text content)	2	0,01	2	50	200	1
Reproduction on paper	0,01	0	1000	2	20	0
Time spent on maintenance of copiers	1	0,2	5	1	5	1
TOTAL:					1830*	286**

* 1830 man / hours. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with paper documents ~ 1,9 hours ie about two hours.

** 286 persons per hour. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with electronic documents ~ 0,3 hours, ie not more than 20 minutes. The difference with paper-based technologies work is more than 6 times.

Multiplying this value by the average cost per person / hour in each organization, you can get a monetary value of the efficiency of applying the system.

In addition, the same can still take into account the cost of consumables (paper, ink cartridges for printers and copiers), which are increasingly consumed with paper technology work.

Effective management system bb workspace helps significantly reduce the costs of administration and record keeping, will direct those resources and funds to further develop your business.

Advantages of the integrated bb workspace system

Confidential office-work

Depending on the edition of bb workspace, the visual layer bb docflow has different nonclassified secret files to work with documents.

Integrated Accounting staff time bb time-management

The functional integration of staff time is already included in the composition of an effective management system bb workspace for free.

Random article:

Improving the efficiency of work in public (govermental) institutions

The structure of public institutions is very complex and has a huge document flow volume. This document flow can be divided into external (incoming and outgoing correspondence) and internal, which includes orders, memos and documents related to the planning of staff, as well as several other types of documents. In fact, a particularity of such institution is a necessity to document every "step" in a document flow. The huge volume of document flow can be estimated by a simple count of the amount of paper which the institution spends in a month, for example. If we take into consideration the cost of the printing and copying equipment we will get a much greater amount.

It is necessary to take into consideration the time spent on the preparation of such documents, their confirmation with management, management signature and acknowledgement the staff with the document. Nowadays, when the efficiently of public institution work and decreases of costs are the most important goals, it is impossible to work without electronic document flow. To date, there are a lot of such systems, but, in most cases, they are hard to work with, their structure is confusing and complicated. As a rule, the implementation of such systems is complicated and it's hard to train personnel as because of that the implementation stops at that level.

Unlike other systems, the system for efficient electronic document management bb workspace which is developed by Double B Inc. is simple in implementation and interface. It has all the necessary functions to organize the electronic document flow. Plus, the program consists of logically separated visual layers, three of them are bb docflow - layer of the major document management work ; bb crm - information of the companies contacts; bb staff - information about employees and their files. The forth layer, bb budget, designed to control the financial discipline and (although it doesn't have a direct relationship with the document flow) allows to keep in control every cent, which is very important in public institutions.

Creating, searching and the flow of the documents with the help of this system not only significantly save time, but also improve the quality of documents. The built-in templates allow to automatically fill in all necessary details, including the address of the recipient of the document.

The system is based on modern client-server technologies that provides a reliable safety of the documents, high degree of information protection and the ease of administration of user's right to access the information.

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