Cost-effectiveness of good governance bb workspace

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Cost-effectiveness of an effective management system bb workspace

This comparison was made on the basis of the average time spent on management and workflow in the organization, used 50 workstations. When the number of jobs, the effectiveness of the use of systems bb workspace increases exponentially.

Comparison of time cost management and workflow before and after the introduction of effective management systems
bb workspace

Ongoing action	Time to implementation, hours	Time after introduction, hours	The number of repetitions in a month	Number of employees involved, the person	Total time to implement, persons/hour	Total time after introduction, people-hours
The interaction of employees with each other	0,05	0,01	200	50	50	10
Get all the information on customer	0,5	0,02	50	3	75	3
Register external correspondence	0,05	0,02	400	2	40	16
Registration of internal documents	0,05	0,02	300	1	15	0
Preparation of model documents	2	1	10	15	300	150
Preparation of regulated records and registers	0,5	0,05	10	2	10	1
Harmonization of documents and tasks	3	0,25	20	5	300	25
Inspection of documents and tasks	0,5	0,1	10	50	250	50
Notices and reminders about the timing of execution of documents and tasks	0,2	0,01	300	5	300	15
Formation and coordination of budget	5	1	1	10	50	10
Scan paper documents with subsequent cataloging	0,05	0,01	300	1	15	3
Search for documents from the known attributes	0,2	0,01	20	50	200	1
Search for documents with unknown attributes (the text content)	2	0,01	2	50	200	1
Reproduction on paper	0,01	0	1000	2	20	0
Time spent on maintenance of copiers	1	0,2	5	1	5	1
TOTAL:					1830*	286**

* 1830 man / hours. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with paper documents ~ 1,9 hours ie about two hours.

** 286 persons per hour. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with electronic documents ~ 0,3 hours, ie not more than 20 minutes. The difference with paper-based technologies work is more than 6 times.

Multiplying this value by the average cost per person / hour in each organization, you can get a monetary value of the efficiency of applying the system.

In addition, the same can still take into account the cost of consumables (paper, ink cartridges for printers and copiers), which are increasingly consumed with paper technology work.

Effective management system bb workspace helps significantly reduce the costs of administration and record keeping, will direct those resources and funds to further develop your business.

Advantages of the integrated bb workspace system

Certification and Competence

The company passed the certification ISO 9001-2008 (ISO 9001:2011), and the bb worspace system has the following competemces: "Compatible with Windows 7" and "Works with Windows Server 2008 R2"

bb workspace works with the free edition of Microsoft SQL Server

Data stored in different databases for each calendar year can be completely free to use 16 years of Microsoft SQL Server Express Edition with the volume of documents no more than 4 GB year.

Random article:

Report for courses of electronic managemen system is opened

Document Management - an integral part of any organization. Double B Inc. opens records for training of management and optimization of business processes using an integrated electronic document management system bb workspace.

Courses oriented on secretaries, clerks, assistant managers and other employees whose work is closely related to the internal document of the organization.

The course will discuss:

Paper-based document management and record keeping requirements of GOST.
Difficulties faced by organizations using a paper document.
Key aspects of working with electronic document:

- Functions of the electronic document management system,
- Preparation and approval of documents,
- Create, pursuant to resolutions and goals,
- Control of the passage of the documents specified route, monitoring the timely execution of tasks,

Assessment of the benefits of electronic records management to the paper

- The main differences from paper and electronic documents,
- Logging accounting documents,
- Archiving documents,
- Prepare reports with EMS.

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