This comparison was made on the basis of the average time spent on management and workflow in the organization, used 50 workstations. When the number of jobs, the effectiveness of the use of systems bb workspace increases exponentially.
Comparison of time cost management and workflow before and after the introduction of effective management systems
|Ongoing action||Time to implementation, hours||Time after introduction, hours||The number of repetitions in a month||Number of employees involved, the person||Total time to implement, persons/hour||Total time after introduction, people-hours|
|The interaction of employees with each other||0,05||0,01||200||50||50||10|
|Get all the information on customer||0,5||0,02||50||3||75||3|
|Register external correspondence||0,05||0,02||400||2||40||16|
|Registration of internal documents||0,05||0,02||300||1||15||0|
|Preparation of model documents||2||1||10||15||300||150|
|Preparation of regulated records and registers||0,5||0,05||10||2||10||1|
|Harmonization of documents and tasks||3||0,25||20||5||300||25|
|Inspection of documents and tasks||0,5||0,1||10||50||250||50|
|Notices and reminders about the timing of execution of documents and tasks||0,2||0,01||300||5||300||15|
|Formation and coordination of budget||5||1||1||10||50||10|
|Scan paper documents with subsequent cataloging||0,05||0,01||300||1||15||3|
|Search for documents from the known attributes||0,2||0,01||20||50||200||1|
|Search for documents with unknown attributes (the text content)||2||0,01||2||50||200||1|
|Reproduction on paper||0,01||0||1000||2||20||0|
|Time spent on maintenance of copiers||1||0,2||5||1||5||1|
* 1830 man / hours. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with paper documents ~ 1,9 hours ie about two hours.
** 286 persons per hour. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with electronic documents ~ 0,3 hours, ie not more than 20 minutes. The difference with paper-based technologies work is more than 6 times.
Multiplying this value by the average cost per person / hour in each organization, you can get a monetary value of the efficiency of applying the system.
In addition, the same can still take into account the cost of consumables (paper, ink cartridges for printers and copiers), which are increasingly consumed with paper technology work.
Effective management system bb workspace helps significantly reduce the costs of administration and record keeping, will direct those resources and funds to further develop your business.
Record keeping - a job with paper documents that includes certain features:
Registration of incoming / outgoing mail
Filling of document templates
Control location of the document in the organization.
A well-organized system of office automation and document means that management at the enterprise is competent, personnel in the company is trained and disciplined. Electronic Document Management allows you to:
Complete control over the document, tracing the entire path.
Identify problem areas in the work of staff, as well as in the flow.
To avoid the problem of loss of necessary documents.
Reduce the time on information search through the document.
Increase the productivity of the company using an electronic communication within the electronic document management system.
The Implementation of automated workflow system will modernize the process equipment, as well as to establish control in the enterprise as a whole.
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