This comparison was made on the basis of the average time spent on management and workflow in the organization, used 50 workstations. When the number of jobs, the effectiveness of the use of systems bb workspace increases exponentially.
Comparison of time cost management and workflow before and after the introduction of effective management systems
bb workspace
Ongoing action | Time to implementation, hours | Time after introduction, hours | The number of repetitions in a month | Number of employees involved, the person | Total time to implement, persons/hour | Total time after introduction, people-hours |
The interaction of employees with each other | 0,05 | 0,01 | 200 | 50 | 50 | 10 |
Get all the information on customer | 0,5 | 0,02 | 50 | 3 | 75 | 3 |
Register external correspondence | 0,05 | 0,02 | 400 | 2 | 40 | 16 |
Registration of internal documents | 0,05 | 0,02 | 300 | 1 | 15 | 0 |
Preparation of model documents | 2 | 1 | 10 | 15 | 300 | 150 |
Preparation of regulated records and registers | 0,5 | 0,05 | 10 | 2 | 10 | 1 |
Harmonization of documents and tasks | 3 | 0,25 | 20 | 5 | 300 | 25 |
Inspection of documents and tasks | 0,5 | 0,1 | 10 | 50 | 250 | 50 |
Notices and reminders about the timing of execution of documents and tasks | 0,2 | 0,01 | 300 | 5 | 300 | 15 |
Formation and coordination of budget | 5 | 1 | 1 | 10 | 50 | 10 |
Scan paper documents with subsequent cataloging | 0,05 | 0,01 | 300 | 1 | 15 | 3 |
Search for documents from the known attributes | 0,2 | 0,01 | 20 | 50 | 200 | 1 |
Search for documents with unknown attributes (the text content) | 2 | 0,01 | 2 | 50 | 200 | 1 |
Reproduction on paper | 0,01 | 0 | 1000 | 2 | 20 | 0 |
Time spent on maintenance of copiers | 1 | 0,2 | 5 | 1 | 5 | 1 |
TOTAL: | 1830* | 286** |
* 1830 man / hours. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with paper documents ~ 1,9 hours ie about two hours.
** 286 persons per hour. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with electronic documents ~ 0,3 hours, ie not more than 20 minutes. The difference with paper-based technologies work is more than 6 times.
Multiplying this value by the average cost per person / hour in each organization, you can get a monetary value of the efficiency of applying the system.
In addition, the same can still take into account the cost of consumables (paper, ink cartridges for printers and copiers), which are increasingly consumed with paper technology work.
Effective management system bb workspace helps significantly reduce the costs of administration and record keeping, will direct those resources and funds to further develop your business.
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Needless to name the volume of daily document flow in any, even small, bank branch. We even do not mention the payment documents as this kind of activity is automated almost in every bank. We mention here the fact that in addition to payment documents, any banking involves working with internal documents, which must be done rapidly and without any delay. This is the only way the financial institution can perform an effective job.
it is worth mentioning that almost every bank consists of head office and its branches which ca be throughout the country and the document flow will be very big between these branches. As a rule, such a document flow is based on using of traditional email with paper confirmation whcih is sent by post.
This principle of organization of the work is accociated with additional expenses of time and money. The inplementation of the system of electronic document management bb workspace, developed by Double B Inc., allows to automate certain procedures and to gain a full control over the document flow and document execution. The process of implementation of bb workspace is fast and easy, because, as a rule, one of the requirements for admission to work in such structures as a bank is advanced computer literacy. The interface of bb wrokspace is so user friendly that several minutes will be enough to start working with it.
In bb workspace the visual layer bb docflow works with electronic documents. bb docflow consists of three information parts simultaneously displayed on the screen. These are lists of documents, short and detailed information about the document. it is important to note that bb wrokspace also works with documents signed by electronic signature. This eliminates the necessity of keeping the paper copies. The other important feature of the system is the possibility of using the templates as well as creating patterns of your own design if necessary. These templates allow to reate a document in few minutes.
The efficiency and simplicity of this software of Double B inc. is supported not only by company's statements but also by reviews and feedback of the users of this truly unique system.
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