This comparison was made on the basis of the average time spent on management and workflow in the organization, used 50 workstations. When the number of jobs, the effectiveness of the use of systems bb workspace increases exponentially.
Comparison of time cost management and workflow before and after the introduction of effective management systems
|Ongoing action||Time to implementation, hours||Time after introduction, hours||The number of repetitions in a month||Number of employees involved, the person||Total time to implement, persons/hour||Total time after introduction, people-hours|
|The interaction of employees with each other||0,05||0,01||200||50||50||10|
|Get all the information on customer||0,5||0,02||50||3||75||3|
|Register external correspondence||0,05||0,02||400||2||40||16|
|Registration of internal documents||0,05||0,02||300||1||15||0|
|Preparation of model documents||2||1||10||15||300||150|
|Preparation of regulated records and registers||0,5||0,05||10||2||10||1|
|Harmonization of documents and tasks||3||0,25||20||5||300||25|
|Inspection of documents and tasks||0,5||0,1||10||50||250||50|
|Notices and reminders about the timing of execution of documents and tasks||0,2||0,01||300||5||300||15|
|Formation and coordination of budget||5||1||1||10||50||10|
|Scan paper documents with subsequent cataloging||0,05||0,01||300||1||15||3|
|Search for documents from the known attributes||0,2||0,01||20||50||200||1|
|Search for documents with unknown attributes (the text content)||2||0,01||2||50||200||1|
|Reproduction on paper||0,01||0||1000||2||20||0|
|Time spent on maintenance of copiers||1||0,2||5||1||5||1|
* 1830 man / hours. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with paper documents ~ 1,9 hours ie about two hours.
** 286 persons per hour. That is, on average, for 50 staff and 20 working days in a month, it turns out that each employee spends on technology every day to work with electronic documents ~ 0,3 hours, ie not more than 20 minutes. The difference with paper-based technologies work is more than 6 times.
Multiplying this value by the average cost per person / hour in each organization, you can get a monetary value of the efficiency of applying the system.
In addition, the same can still take into account the cost of consumables (paper, ink cartridges for printers and copiers), which are increasingly consumed with paper technology work.
Effective management system bb workspace helps significantly reduce the costs of administration and record keeping, will direct those resources and funds to further develop your business.
The successful operation of any enterprise depends primarily on the availability and transparency of budgetary processes which must be clear on the management level. It's not a secret that even the use of automation systems of accounting in the common way gives quite a few opportunities to a specialist who is not trained to conduct a full analysis and to make a decision.
The application of complex systems of control of accounting activities, for example based on 1C product, requires appropriate training and is not always available to the manager because of his busy schedule ans lack of opportunity to do deep into these systems. On the other hand, accounting department regularly prepares analytical reports on paper; this kind of report can't be used for meaningful analysis in a certain period of time.
The most valuable information for a manager is the information about gains and debts of the company. This important information will be available for the manager if he implements the automated system for effective management bb workspace, visual layer bb budget can give information on all aspects of financial activity anytime and in any context information.
The organization of the budgeting system will have operational (real time) information about financial relations with all business counterparts. The bb budget allows to monitor not only external debts and financial relations with external agents, but to have a clear financial monitoring of any division activities and to keep under constant control the financial needs and financial returns of any enterprise structure.
It is worth noting that businesses of all sizes can automate their activities with the help of bb workspace. The system for effective management bb workspace can be installed and fine tuned for any enterprise.
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