It's been a long time we talk about the necessity to implement the system of electronic document flow, but what are the real advantages of it?
Advantage of SED #1: Improvement of company's performance
You will spend less time working with the documents using SED comparing with traditional paper document management. Access to any document can be obtained from any PC of the company where the system is installed.
Advantage of SED #2: Instant access to required information
The ability to quickly and easily find the latest version of the document helps a lot in work with documents. Thus, even if the same document exists in several versions you can find the last one and work with it.
Advantage of SED #3: Reduce of errors, such as 'human factor'
Proper organization of electronic document flow allows to reduce 'human factor' errors. Using paper docuemnt flow it can take hours to find lost document, while SED can do this task in few seconds.
Advantage of SED #4: Reduction of material cost
Electronic management systems allow to reduce costs. First of all the effectiveness of the staff increases thanks to the automation of the process, secondly, the cost of consumable also reduces.
Advantage of SED #5: Improvement of the interaction and communication
One of the key advantages of electronic system is the dramatical improvement of interaction and communication between departments. It helps to improve communication and breaks barriers between departments.
Advantage of SED #6: Team work with the documents
The automation of the process allows several employees to work with the same file and to search the united database.
Advantage of SED #7: Reduce the need of additional staff
The increase of production while using electronic document flow system doesn't demand the increase in staff.
Advantage #8: Reduce the cost of archiving
Russian Federation law states the retention period of 5 years for the documents. SED allows to reduce cost of archiving
Advantage #10: Protection of documents against damage
The use of SED reduces the risks of damage from fire or other force major. Unfortunately, we can't completely get rid of paper documents, because as per Russian Federation law the legal from of the document is still the paper one, but it allows to significantly decrease the paper ones.
Advantage #11: Non-material benefits of the organization
Non-material benefits are not very visible. For example, we can name better perception of the document or increase in employee's discipline.
Advantage #12: Increase of corporate moral
One of rather unexpected advantages is the increase of corporate moral. Every employee starts to feel himself as a part of the team, understanding goals and perspectives.
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